100% fashion Staff with care

Temporary Legal Administrative Assistant

New York, NY 10018

Posted: 03/26/2019 Job Category: Administrative/Reception Job Number: 108476

Company:

Apparel Brand

Position:

Temporary Legal Administrative Assistant

Overview: This position will provide general administrative support to a Commercial, Intellectual Property, and Licensing Counsels and at least 3 other individuals focused on general legal work. 

Duration:

  • Start ASAP
  • End 9/13
  • FT hours onsite

Responsibilities:

Provide general administrative support including filing, scanning, copying, faxing, & distributing mail 
•Create & maintain all legal filing systems, legal file index, and all computer files 
•Screen incoming calls and correspondence and respond independently when possible 
•Schedule calls and meetings and communicate with senior management with discretion and promptness 
•Organize office operations and procedures 
•Track incoming legal documentation 
•Draft form documents and cover letters, handle word processing and run redlines as directed 
•Process and reconcile travel and expense reports/timesheets 
•Coordinate and arrange internal and external meetings, prepare agendas and assemble meeting materials, reserve and prepare facilities 
•Determine travel dates and destinations, modes of transportation, and relevant costs 
•Assist with document delivery, and assemble all documents for execution by internal and external counterparts 
•Maintain office supply and equipment inventories 
•Update department reports and database systems and create a variety of reports in specified formats 
•Maintain internal and external communication and workflow 
•Exercise independent problem-solving techniques to resolve administrative problems 
•Other duties as assigned 

Skills & Knowledge:

BS/BA degree required. Paralegal certificate or legal experience is a plus 
•Minimum of three years’ experience in office administration; or equivalent combination of education and experience 
•Prior experience in a legal environment strongly preferred 
•Outstanding communication (both written and verbal) and professional phone demeanor 
•Ability to type at least 55 WPM 
•Knowledge of organizational policies, procedures, and office management techniques 
•Strong knowledge of computer systems and applications with high level of proficiency in Microsoft Word (including track changes), Excel, & PowerPoint 
•Ability to apply policies and procedures to solve everyday issues and strong follow-through skills 
•Strong ability to multi-task, exercise initiative, problem-solving, and decision-making skills 
•Ability to establish priorities and coordinate work activities 
•Ability to work in conjunction with all levels of the organization 
•Ability to solve practical problems and deal with a variety of concrete variables in different situations 
•Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form 
•Must have a strong sense of ownership, teamwork, responsibility and initiative 

Location:

NYC

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