100% fashion Staff with care

Temporary Executive Assistant

New York, NY 10018

Posted: 05/06/2019 Job Category: Executive Assistant Job Number: 110035

Title of Job: Temporary Executive Assistant 

Company Description:  Fashion Brand

Location: NYC

Start Date: ASAP 

  • Responsibilities
    -Manage phone and messages according to each VP's preference. 
    -Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls. 
    -Provide day-before view of the calendar in order to allow executives to be well prepared for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers and any other relevant details. Ensure executives are timely for meetings. 
    -Handle timely submission & tracking of expenses on each executive’s Corporate credit card with Accounts Payable; this involves ensuring timely approval of expenses by executive’s manager. 
    -Coordinate all travel arrangements for team with careful oversight of internal Travel department; ensure travel plans are aligned with others on the same trip to the extent possible. 
    -Ensure executives’ Contacts, organizational charts and other key information are always updated. 
    -Follow up with executives’ teams/colleagues on outstanding information/ materials as requested. 
    -Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoints 
    -Assist executives team with weekly and daily reports, running analysis from micro strategy and ad hoc projects 
     

 

  • Skills & Knowledge

-College degree. 
-Minimum of 3 years of experience 
-Previous role(s) in administrative or other support function in a fast-paced environment. 
-Familiarity or interest in fashion, marketing, or digital industries. 
-Exceptional organizational skills, follow through and attention to detail. 
-Solid experience and comfort level with Outlook, Word, Excel, PowerPoint, and Keynote software. 
-Strong written and verbal communication skills including professional phone manner. 
-Mature, professional demeanor & comportment. 
-Self-confidence balanced with respect in dealing with people at all levels. 
-Confident and poised with good judgment and understanding of when to resolve something independently versus when to ask for guidance. 
-Self-motivated and resourceful. 
-Natural juggler and multi-tasker who is energized by a lot going on simultaneously. 
-Good listener and note taker. 
-Positive, solution-oriented. 
-Sense of curiosity and desire to learn. 
-Ability to apply guidance/direction from one task to another similar task. 
-Natural tendency to connect the dots from one assignment or piece of information to the next. 
-Anticipates needs and stays one step ahead. 
-Friendly, collegial.

 

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