Temporary Executive Assistant
New York New York, NY 10018
Title of Job: Temporary Executive Assistant
Company Description: Fashion Brand
Start Date: ASAP
-Manage phone and messages according to each VP's preference.
-Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
-Provide day-before view of the calendar in order to allow executives to be well prepared for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers and any other relevant details. Ensure executives are timely for meetings.
-Handle timely submission & tracking of expenses on each executive’s Corporate credit card with Accounts Payable; this involves ensuring timely approval of expenses by executive’s manager.
-Coordinate all travel arrangements for team with careful oversight of internal Travel department; ensure travel plans are aligned with others on the same trip to the extent possible.
-Ensure executives’ Contacts, organizational charts and other key information are always updated.
-Follow up with executives’ teams/colleagues on outstanding information/ materials as requested.
-Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoints
-Assist executives team with weekly and daily reports, running analysis from micro strategy and ad hoc projects
- Skills & Knowledge
-Minimum of 3 years of experience
-Previous role(s) in administrative or other support function in a fast-paced environment.
-Familiarity or interest in fashion, marketing, or digital industries.
-Exceptional organizational skills, follow through and attention to detail.
-Solid experience and comfort level with Outlook, Word, Excel, PowerPoint, and Keynote software.
-Strong written and verbal communication skills including professional phone manner.
-Mature, professional demeanor & comportment.
-Self-confidence balanced with respect in dealing with people at all levels.
-Confident and poised with good judgment and understanding of when to resolve something independently versus when to ask for guidance.
-Self-motivated and resourceful.
-Natural juggler and multi-tasker who is energized by a lot going on simultaneously.
-Good listener and note taker.
-Sense of curiosity and desire to learn.
-Ability to apply guidance/direction from one task to another similar task.
-Natural tendency to connect the dots from one assignment or piece of information to the next.
-Anticipates needs and stays one step ahead.