100% fashion Staff with care

Temporary Administrative Assistant

New york, NY 10018

Posted: 03/21/2019 Job Category: Administrative/Reception Job Number: 108323

Title of Job: Temporary Administrative Assistant

Company Description:  Music Corporation

Location: NYC

Start Date: ASAP-September

Responsibilities: 

• Answer phones, make calls, and direct phone inquiries as appropriate

• Schedule conference calls and meetings

• Word processing, emailing, and other administrative tasks

• Draft and send out correspondence

• Manage incoming mail and correspondence

• File documents and develop file systems

• Review and edit documents for the department

• Communicate with all UMG departments, UMG, affiliated labels, and third-party partners

• Draft, revise, redline and proofread legal documents

• Perform database inquiries

• Complete travel and expense reports

• Plan and coordinate department meetings

• Maintain contacts and calendar information

• Make travel arrangements and restaurant reservations

• Assist with payment requests

• Other duties as assigned by supervisors

Requirements:

 

Skills/Abilities:

The Administrative Assistant must have the following skills/abilities:

• Strong professionalism in the office environment and via phone

• Superb written and verbal communication skills

• Ability to maintain confidentiality with respect to highly confidential information and materials

• Ability to exercise discretion and ethical judgment

• Extreme attention to detail

• Ability to maintain organized systems and workspace

• Excellent time management skills

• Ability to multi-task

• Self-starter who can take initiative to complete tasks before being asked

• Eager to learn and accept challenges

• Must be proactive, solution oriented and able to perform under pressure and in a timely fashion

 

Experience:

• 1-3 years of Administrative Assistant experience in legal setting

• Advanced computer experience: Microsoft Word (including tables and redlining), Excel, Internet

• General understanding of music industry and publishing

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