100% fashion Staff with care

Temp Administrative Assistant

Santa Monica, CA 90004

Posted: 02/17/2021 Job Category: Administrative/Reception Job Number: 166988

Job Description

Job Title: Temp Administrative Assistant 
Location: Remote
Start: 03/01/2021
End: 06/01/2021
Hours Per Week: 40.00
Daily schedule: 9 AM - 6 PM PST 
Pay rate: $16/hr
 
Duties: 
  • This position is responsible for providing administrative support for the Business & Legal Affairs team with an interest in working on the business/legal side of the business.  
  • Key traits for success are excellent organizational and communication skills, ability to work under pressure. 
  • Heavy filing and scanning for department.   
  • Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy.  
  • Review incoming document deliveries and distribute accordingly. 
  • Internal document distribution for entire business unit. 
  • Schedule meetings and conference calls. 
  • Make travel arrangements and complete travel and expense reports. 
  • Cover letter writing.  
  • Maintain contacts and calendar information. 
  • Maintain Business & Legal Affairs status report.  
  • Proof legal documents and administer execution process. 
  • Manage office supplies. 
  • Proof legal documents and administer execution process.
  • Manage office supplies.
 
 
Skills: 
  • Organization, attention to detail, ability to multitask, exceptional follow through, technologically savvy (will need to be functional with DocuSign, Zoom, setting up conf calls, etc.), ability to handle high volume.  
  • Prior experience in admin support in a professional environment.  
  • Music/entertainment experience a preferred.  
  • Other duties as assigned. 
  • Remote position until the stay at home order is lifted. 
 
Required Skills:  
  • SCHEDULE APPOINTMENTS 
  • ANSWER PHONES 
  • ADMINISTRATIVE SUPPORT 
  • FILING 
  • SCANNING 
Additional Skills: 
  • LEGAL DOCUMENTS 
  • OFFICE SUPPLIES 
  • TRAVEL ARRANGEMENTS 

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