100% fashion Staff with care

Personal Assistant

New York, NY 10010

Posted: 02/20/2019 Job Category: Executive Assistant Job Number: 107030

Job Title: Personal Assistant/Executive Assistant

Company description: Entertainment marketing agency 

Location: New York, New York

Responsibilities:

Personal:

  • Order catering for internal events as well getting lunch and coffee for the two founders
  • Planning and executing vacation requests and bookings for the two founders and their families
  • Birthday party coordination
  • Flexibility to run various errands out of the office for the Founders
  • Ordering office supplies and making sure the office is organized and maintained
  • Arrange dinner reservations and stay on top of all current trends and openings within hospitality and restaurant industry
  • Coordinate personal events, reservations, gifting, and healthcare for the Founders and their families

Executive:

  • Perform all administrative duties including but not limited to, managing schedules, domestic and international travel, calendars, and meeting coordination
  • Track action items for the executives and proactively schedule the time required to address them
  • Manage the logistics and planning for any agency events and activities as well as internal emails
  • Compose and manage confidential correspondence, memos, business plans, and high-priority documents

Qualifications:

  • Minimum of two years’ experience in an administrative or assistant position
  • Minimum of a Bachelor’s degree in Arts, Business or the equivalent
  • Strong written and verbal skills
  • Proficient in Microsoft Word, Excel, PowerPoint, Outlook
  • Excellent written and oral communication skills
  • Ability to multitask and work in fast paced environment and stay “one step ahead”
  • Organizational skills and attention to detail are essential as well as ability to manage multiple in a timely manner
  • Knowledge and passion for entertainment (sports, music, fashion and beauty)
  • Familiarity with top restaurants, bars and new openings in the hospitality space

 

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