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Freelance Executive Assistant

Santa Monica, CA 90004

Posted: 06/10/2019 Job Category: Executive Assistant Job Number: 111267

Job Title: Freelance Executive Assistant

Location: New York, NY

Duration: finding out

Full time hours

Duties: 

- Serve as first point of contact to the Executive - Maintain appointment schedule; planning, updates, and notifications as necessary - Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion - Foresee and/or manage risk, conflicts, and problem areas - Ensure that reports are effective, provided on a timely basis and subject to rigorous standards - Arrange all travel plans - Manage incoming mail and correspondence - Process expense reports, ensuring that the correct coding is used; resolve payment issues - Create and maintain effective electronic filing system

 

Skills:    

- At least 5 years of solid Executive Assistant experience supporting high level executives (within entertainment preferred) - Strong computer skills required: typing skills of 60 wpm; PC experience (proficiency in MSWord & Excel, familiarity w/PowerPoint) - Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills - Committed, willing to learn & flexible - Excellent oral and written communication skills required - Able to Multi-task and have excellent follow-through - Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure - Ability to handle confidential information a must

 

Education:          

- Degree qualified or equivalent experience, 0 - 3 years

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