Freelance Coordinator, Human Resources
340 Kingsland Street Nutley, NJ 07110
Job Title: Freelance Coordinator, People & Development
Location: Nutley, NJ
Start Date: ASAP
End Date: TBD
Overview: The People & Development Coordinator is responsible for assisting and supporting the strategic execution of Human Resources programs. The Human Resources Coordinator is also responsible for fostering productive cross-functional relationships with internal/external partners. Teamwork, process, relationship management and effective communication, as well as attention to detail are critical aspects of this role.
•Act as a systems administrator in Scout and SAP; maintain and update org charts, employee records, trouble shooting and backend support for retail organization
•Manage People & Development (P&D) retail/ field team communications portal responding to inquiries and requests
•Ensure adherence of all P&D policies and procedures by providing accurate and timely guidance to employees.
•Ensure accurate tracking and facilitation of all exit logistics.
•Prepare and submit monthly HR reports detailing key activities, data and metrics including open to hire information, employee turnover, and employee relations matters.
•Ensure compliance of all federal and state mandated employment laws.
•Administrate and support Leave of Absence with stores, vendor and P&D partners; respond to policy/benefits related questions in a timely manner.
•Assist in contributing ideas for improvement of departmental processes, procedures and reporting.
•Provide general office support with telephone inquiries, unemployment claims, audits, and employee files.
•Assist with ad hoc projects and work with the team as requests arise.
•Partner with supervisor/team to conduct Employee Feedback Meetings.
•Build strong relationships with all employees.
Talent Management & Employee Engagement
•Provide support during the Performance Appraisal process (i.e. scheduling training, tracking completion and collecting completed forms, assistance inputting data in success factors, etc.).
•Provide project management support in special projects as needed (i.e. rewards & recognition, philanthropic and engagement events, legacy awards, summer internship program, facilitation of training initiatives, performance management, etc.).
•Provide support to the facilitator for learning and development courses to support the annual performance management and development planning process
•Manage new hire announcements’ process and logistics
•Maintain and update organizational charts
Talent Acquisition & Onboarding:
•Provide the necessary support for the P&D team, Talent Acquisition and Business Partners to ensure successful and efficient recruitment and on-boarding of all new hires and temps.
•Maintain accurate tracking of all open permanent and temporary positions and job req. approval forms on a daily basis.
•Assist in facilitating communication between Talent Acquisition and business partners.
•Act as point person for general questions recruitment and onboarding inquires.
•Partner w/ supervisor/team to assist in the recruitment process for Entry level to Associate level positions and conduct final round interviews as needed by the HRG function.
•Preparation of onboarding schedule, cube/office setup, etc.
Skills & Knowledge:
Bachelor’s Degree in Human Resources or related concentration preferred
•1-3 years of prior relevant work experience
•Advanced computer skills: Word, Excel, PowerPoint, Outlook, Visio, SharePoint and familiarity with HRIS systems (SAP Preferred)
•Well-developed written and verbal presentation skills
•Excellent interpersonal skills with the ability to build and maintain strong working relationships
•Strong organizational skills and attention to detail is a must
•Ability to multi-task, work in high pressure environment
•Self-starter / proactive mindset