100% fashion Staff with care

Freelance Admin Assistant

New York, New York 10018

Post Date: 06/12/2018 Job ID: 96964 Job Category: PIPELINE JOB


Title of Job: Freelance Admin Assistant

Company Description:  Clothing Company

Location: NYC

Start Date: ASAP-7/20


•             This position provides administrative support to the Chief Merchant and the VP of Planning & Allocations

•             Manage daily workflow of executive, including scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, travel plans, etc.

•             Provide administrative support on a limited basis to team.

•             Coordinate meetings and agendas; assist with presentations and meeting materials.

•             Ensure executive is prepared with necessary materials for meetings.

•             Regularly handle critical and highly sensitive and confidential matters.

•             Act as liaison between executive’s direct reports and their staff.

•             Coordinate setup of new employees including on-boarding facilitation.

•             Oversee and coordinate all space planning needs of department and partner with Corporate Facilities.

•             Maintain department organization charts, phone lists, and reporting relationship tool.

•             Maintain inventory of office equipment and office supplies, purchase as necessary and manage budget.

•             Consolidate information for department's resource planning and annual focal review processes.

•             Act as liaison for between HR and Corporate team.

•             Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the Vice President and overall team


•             Minimum of three to five years administrative experience supporting high-level executive.

•             Exceptional time management and prioritization skills.

•             Strong problem solving and follow up skills; must be proactive and take initiative.

•             Strong computer skills (Outlook, Excel, Word, Power Point).

•             Excellent organizational and follow-up skills with attention to detail.

•             Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners.

•             Demonstrate professionalism and ability to maintain highest level of confidentiality.

•             Excellent communication skills, written and verbal.

•             Ability to be very flexible in re-prioritizing near-term accountabilities.

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