100% fashion Staff with care

Executive Personal Assistant

New York, NY 10020

Posted: 04/18/2019 Job Category: Executive Assistant Job Number: 109446

Art Advisor of international collections and VIP individuals:

Responsibilities

• Manage complex and ever-changing calendar and schedules for Art Advisor with day-to-day activities

• Prioritize, de-conflict and schedule 

• Create daily summary detailing all calendar items for following day and upcoming appointments

• Manage incoming email, draft correspondence and escalate inquiries and requests as needed.

• Act as direct liaison and maintain open lines of communication between team members

• Read and organize business and personal hard mail including bills, requests for donations, invitations, items pertaining to family (children activities, camps, legal, medical and financial details, events (arts, culture, entertainment), statements, confirmations, personal letters and personal greeting cards.

• Coordinate domestic and international travel arrangements (Private/Commercial Aviation), transportation and accommodation as needed; create detailed itineraries and ensure visas, passports, etc. are up-to-date

• Organize and plan events

JOB REQUIREMENTS

• Minimum 2+ years of experience as a Personal Assistant to high level executive/net worth individual

• Bachelor’s degree preferred

• Must have advanced skills in calendar management using Outlook. Proficient in Microsoft Office suite

• Knowledge of Art Advisor's general responsibilities

• Superb interpersonal, written and verbal communication skills

• Tact and diplomacy

• Excellent problem-solving

• Strong verbal and written communication skills

 

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