100% fashion Staff with care

Executive Assistant

New York, New York 10019

Post Date: 06/01/2018 Job ID: 96626 Job Category: Executive Assistant

Job Title: Executive Assistant (will support two high level executives)

Company: Advanced Contemporary Fashion Brand

Location: New York, NY 

 

Responsibilities:

  • Manage the calendar and coordinate complex executive meetings.
  • Responsible for the information sourcing, organization and creation of daily itineraries.
  • Lead weekly calendar review meetings with Design team to review and finalize calendar in advance.
  • Arrange and organize conferences, events and meetings (meeting setup/breakdown, food and beverage, etc.) supported by the Company’s Facilities Coordinator.
  • Budget and arrange all travel .
  • Maintain art and furniture catalog and manages requests when necessary.
  • Assist with personal and professional purchasing as needed.
  • Manage and track expenses and reconciles credit card charges with Accounting.
  • Maintain tidiness and organization of offices and library with support from the Facilities Coordinator.
  • Provide management and support to the Facilities Coordinator and Receptionist.
  • Manage corporate credit card accounts and reconcile corporate credit card expenditures, including travel expenses.
  • With support from the Facilities Coordinator, oversee office supply purchasing, office construction projects, and office facilities including HVAC, lighting, DGA, storage, etc.

Requirements:

 

  • 5+ years of experience working as an Executive Assistant in a creative environment.
  • Experience in budgeting and managing office expenses
  • Capability to wear multiple hats and support all internal departments when necessary
  • High proficiency in both Mac and PC platforms, Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Must be discreet, trustworthy and extremely confidential
  • Confident, quick and detail-oriented problem solver
  • High-level of written and oral communications skills, as well as organization skills
  • Ability to manage multiple tasks in a fast-paced environment
  • Personable, positive and can do anything attitude
  • Must be available days, nights and weekends, as necessary

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