100% fashion Staff with care

Executive Assistant/ Office Manager

New York, NY 10018

Posted: 09/20/2018 Job Category: Executive Assistant Job Number: 101205

Title: Executive Assistant/Office Manager

Company: Contemporary Fashion Brand 

Location: New York, New York 

What You’ll Be Doing
- Managing all aspects of operating an efficient office day to day 
- Making any necessary travel arrangements for the team
- Planning and execution of office events
- Office purchasing: stationery, equipment, printing materials, office refreshments
- Record all office expenses and raise relevant Purchase Orders
- Liaising with internal and external IT support providers
- Basic Invoice processing both USA and international
- Trained to cover dispatch at peak times
- Support other departments with any ad hoc tasks
- Handle employee requests
- Providing insightful, friendly and hands-on approach to any task across departments
- Supporting on boarding
- Keeping office area neat and organized
- Receiving, sorting and posting all incoming and outgoing mail and shipping
- Operating telephone system in a professional manner to relay incoming calls as well as handling phone system, copier assistance, maintenance calls and visits
- Focusing on the overall culture - ensuring there are regular updates, plans and working sessions to ensure the whole team are engaged in our mission
- Responsible for any office related tasks

Qualifications: 
- 2-4 years related experience or equivalent combination of education and experience
- Excellent multi-tasker
- Discretion when privy to confidential information
-  Excellent telephone manner and are an effective and confident communicator
- Strong Excel skills
- Solid organizational skills, including multitasking and time-management
- Strong relationship building and communication skills
- High attention to detail
- Experience working with Microsoft Office or Google Drive

Salary: DOE 

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