Title of Job: Accounts Payable Specialist
Company Description: Luxury brand
Location: New York City
Responsible for full-cycle accounts payable processing
Ensure receipt of proper documents for all invoices and expense report prior to paying vendors.
Enter and code invoices and expense report into accounting system
Process payment for invoices via check, wire transfer, or credit card.
Prepare wire transfer in banking system for approval.
Ensure all payments are recorded on a daily bases in the accounting system.
Coordinate and liaise with vendors for payments.
Responding to supplier inquiries in a timely manner.
Keep CFO apprise when payments are due
Work with department heads to get necessary payments issued.
Ensuring accounts payable information are accurate and current- Vendor information, Requesting W9 forms,Issue and file annual 1099’s.
Able to research and resolve discrepancies.
Periodic reconciliation of A/P accounts.
Assist in monthly and yearly close.
Petty Cash management (replenishment, monitoring & disbursement).
Scanning and filing invoices, expense report, and checks.
Make deposits at bank when necessary.
Record deposits into accounting system.
Provide copies of customer invoices when requested.
Assist with applying customer receipts in accounting system.
Assist with various projects.
Order departmental supplies as necessary.
2-3 years of Accounts Payable experience
fashion/retail experience preferred